California PAL – CAL P.I.M.S. Database Application Form

Please completely fill out and submit the application form below in order to notify California PAL about your interest in using the new CAL P.I.M.S. database system which is being offered to our members.

There are two service level plans that your PAL will be able to request, the BASIC level which is included in your California PAL membership and the PLUS level which includes the ID Cards and Scanning/Attendance Tracking features which will be an addtional $200.00 dollars annually (to be paid when applying for CALPAL membership).

Primary Contact Name *

First

Last

PAL/SAL/YAL Chapter *

PAL Address *

Address Line 1

Address Line 2

City

State

Zip Code

Primary Phone *

Email *

Which CAL P.I.M.S. Database Plan do you wish to use?

CAL P.I.M.S. - Basic (All features except I.D. card printing & attendance tracking)
CAL P.I.M.S. - Plus (All database scanning & attendance tracking features)

CAL P.I.M.S. Timeline - When do you want to start using the system? (Please note that you may need to spend some time to modify your current data for integration to the CAL P.I.M.S. database)

0 - 30 days
30 - 60 days
60 - 90 days
Over 90 days (put rollout timeline in notes section below)

Current PAL Database Information:

The following series of questions will identify what type of database you are currently using and how we can best integrate and import your data to the CAL PIMS system.

Please note: In order for your current DATA to be imported into CAL P.I.M.S., it will be the responsibility of your PAL/SAL/YAL chapter to convert your data into either a Microsoft Excel or CSV file. Most database applications with a database will allow for your data to be exported into a CSV file. If you have a comprehensive database already in place and have special circumstances, please make sure to let us know when we start creating your data transfer plan.

We are interested in having our current DATA imported in to the CAL P.I.M.S. database:

Yes
No (we will start our new database from scratch)

My chapter currently is using or has a database to keep track of our Youth Information and/or statistics:

Yes (If yes please give details below)
No (we do not currently have any database)

My chapter currently is using or has a database to keep track of our Donors or Contact Information:

Yes (If yes please give details below)
No (we do not currently have any database)

We have separate databases/forms for the following: (Please check all that apply)

Youth/Parent Contacts
Donor Contacts
Vendor Contacts

What type of application or software is your PAL using to keep track of your Youth/Donors/PAL Contacts or any other statistical information? (Please list all software or applications used.)

Please list any type of data fields that your chapter uses that is not listed above. (Separate each field by a comma when listing them.)

CAL P.I.M.S. Database Requirements:

The following questions will allow us to come up with a database implementation plan for your chapter. Please answer this series of questions will identify what type of database you are currently using and how we can best integrate and import your data to the CAL PIMS system.

What type of hardware will your PAL use to access the CAL P.I.M.S. database? (check all that apply)

Windows or Apple Desktop Computer
Windows or Apple Laptop Computer
Apple iPhone or iPad tablet device
Android phone or tablet device

What type of internet access will you be using to connect to the CAL P.I.M.S. database? (check all that apply)

Office LAN Connection (desktop or laptop computer is hooked up to network via an ethernet cable)
Office WiFi Connection (computer or mobile device internet access via office wireless connection)
3G/4G or 5G Cellular Connection (mobile device connects to internet via cellular network only)

Will your chapter be using an iPhone or iPad tablet for attendance tracking or accessing the database?

Will your chapter need to purchase any USB scanning hardware to use with the CAL P.I.M.S. attendance tracking functions?

How large (number of records) is your current database that will be imported to CAL P.I.M.S.? (If you have separate databases, please combine all the numbers.)

Notes and any Additional Requirements

In the box below, please describe a rough outline of how you will be using the CAL P.I.M.S. system. We are looking at how the day-to-day operations will be handled. For example if you will need login access for additional staff members and if you are using the PLUS attendance tracking, will you be primarily scanning at a "front door" or using mobile scanning outdoors.

All Done!

Thank you for taking the time to complete this form. We will be in touch with you soon to discuss your CAL P.I.M.S. requirements and roll out plan very soon. Your implementation timeline will be determined on how complex your situation is along with in what order we received your sign up form. Please click the SUBMIT button below.

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